Separate secure accounts
Players and coaches use different sign-in routes. A player cannot open coach controls and a coach account cannot be used as a player account.
IVYBRIDGE TOWN U16 · SAFEGUARDING & PRIVACY Team websitePLAY SAFE · ONLINE TOOThe boys
The boys
come first.
The public website celebrates the team. Personal availability, fitness, development and coach communication stay inside protected accounts.
IMPORTANT STATUS
Controls are built in. Club approval still matters.
This page describes the safeguards built into the U16 hub. It is not a claim that The FA or the ICO has approved the website. Before all player accounts are issued, Ivybridge Town FC should approve the hub, involve its Club Welfare Officer, confirm the lawful basis and parent or player information process, complete an appropriate risk assessment and DPIA, and check insurance.
Only useful football information
The hub records availability, simple activity information and coaching notes. We do not collect home addresses, school details, live location, GPS routes or detailed medical profiles.
No private one-to-one messaging
A player message is visible to the authorised U16 coaching team. Coaches must keep communication football-related and inside the club-controlled hub.
Media requires permission
Photos and clips must be appropriate and covered by the club’s permissions. Uploaded match media stays private until it is separately approved for publication.
Correction and deletion
A player or parent can ask the club to correct information, provide a copy or delete the account when the player leaves, subject to any lawful club record-keeping need.
Adults remain accountable
Technology supports the team. It does not replace the Club Welfare Officer, safeguarding procedures, appropriate supervision or the club’s reporting routes.
FOR PLAYERSSimple rules.
Simple rules.
Safe football.
- Keep your password private and use your own account.
- Only upload football-related and appropriate photos.
- Do not include another young person without the correct permission.
- Messages go to the whole authorised coaching team, not one adult privately.
- Tell a trusted adult or the Club Welfare Officer if anything online makes you uncomfortable.
REPORTING A CONCERN
Do not use the normal player inbox for an urgent safeguarding concern.
Speak directly to a parent or carer, the Club Welfare Officer or another trusted adult. If somebody is in immediate danger, contact the emergency services.
CLUB ACTIONS BEFORE FULL ROLLOUT
Launch checklist.
- 01Written club approval and a named person responsible for the hub.
- 02Club Welfare Officer review of communication and media arrangements.
- 03Privacy information and appropriate parent, carer and player notification or consent records.
- 04Documented safeguarding risk assessment and data protection impact assessment.
- 05Confirmed retention, correction, access and account deletion process.
- 06Check existing club insurance and ask specifically about cyber and data liability.
SMARTWATCH PRIVACY
Player sign in Distance and time only. Never the route.
Any future Apple Watch or fitness-tracker connection will be deliberately limited to the total distance and activity duration needed for football development. The hub will not request, import, display or store GPS routes, start points, end points or live locations. Tracker connections remain switched off until the club has approved this restricted design and the privacy assessment is complete.